A comprehensive billing and accounting solution built specifically for equipment rental and hiring businesses. Manage assets, invoicing, stock and multi-branch operations from a single system.

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FEATURE HIGHLIGHTS

Key Capabilities Built For Equipment Rental Businesses

Asset Stock Tracking

Track equipment as individual items or bulk stock with a full lifecycle history for each asset.

Multi-Branch Stock Management

Manage stock across branches with aggregated reporting and per-location visibility.

Invoice Management

Generate hiring bills and sales invoices with flexible rate calculations and automatic minimum terms.

Rental Rules

Apply pricing rules by group, customer category, or location so charges are calculated accurately and consistently.

Location Tracking

Track where every asset and inventory item is located and monitor movements over time.

Products & Sub Items

Organize products with multiple sub items and variants to simplify inventory tracking, rental management, and availability.

Customer Management

Add customers on the fly and maintain a complete record of details and hiring history in one place.

Sub Renting

Manage sub-rented items within orders to handle third-party equipment and fill demand gaps.

Tax Accounting & History Trail

Flexible tax settings plus a complete history trail for auditability and operational insight.

Smart Invoicing

Quotation to Payment — Start to Finish

Every rental transaction follows the same clear path from first quote to final payment, so nothing falls through the cracks.

Quotation

Create professional quotations in minutes and convert them straight into a hiring order once approved.

Hiring Order

Capture equipment, customer, and site details in one place to keep every rental transaction organized.

Hiring Invoice Generation

Generate accurate hiring invoices automatically, billed either day-wise or month-wise based on your rental terms.

Service Invoice

Bill maintenance and repair charges separately, keeping service costs distinct from hiring revenue.

Pending Bill Visibility

See all outstanding and pending invoices at a glance, so no billing is missed or delayed.

Billing & Accounting Documents

Delivery Note — Record equipment dispatched to a customer or site
Hiring Bill — Generate accurate hire charges based on duration and rental rules
Purchase Invoice — Track incoming stock purchases and costs
Payment — Log payments received against outstanding bills
Material Return Note — Record equipment returned from hire, including condition checks
Sales Invoice — Bill for any equipment or materials sold outright
Receipt — Issue receipts for payments and transactions

Built for Formwork & Scaffolding Rental

Inventree is designed to handle the specific demands of formwork and scaffolding rental businesses — not just generic equipment. Whether you're managing scaffolding, side sheets, column boxes, round column boxes, or other specialized shuttering items, Inventree tracks every piece with the detail your business needs.

Scaffolding — Track individual scaffolding components or bulk stock, monitor deployment across sites, and manage returns with condition checks.
Side Sheets — Keep tabs on stock levels, hire duration, and site allocation for every side sheet in your inventory.
Column Box — Manage column box sets by size and type, track their usage history, and know exactly which sites they're deployed to.

Round Column Box — Track round column boxes separately from standard column boxes, with full visibility into availability and condition.
Other Formwork & Shuttering Items — Easily add new equipment categories as your inventory grows, keeping everything organized under the right groups and subgroups.

No matter how specialized your equipment range is, Inventree gives you the same level of control — accurate stock counts, complete usage history, and clear visibility into what's available, what's on site, and what's due back.

Flexible billing units: Track and bill equipment in the unit that suits your business — whether by Sqft (square feet) or by Number (count/pieces) — giving you flexible, accurate stock and billing management across every equipment type.

Our Core Modules

Inventree covers the full operational scope of a rental business through dedicated modules

Accounts Manager

Keep track of all your income, expenses, and financial records in one organized module, giving you a clear view of your business's overall financial health.

Delivery Note

Generate delivery notes for equipment dispatched to customers or job sites, ensuring every item leaving your depot is properly documented.

Hiring Bill

Automatically calculate and generate accurate hire charges based on rental duration, equipment type, and applicable pricing rules.

Purchase Invoice

Record and manage invoices for new equipment or materials purchased, keeping your procurement costs and stock additions in sync.

Payment

Payment Log and track all payments received against outstanding bills, so you always know what's been settled and what's still due.

Inventory Manager

Maintain complete control over your stock levels across items and locations, with real-time updates as equipment moves in and out.

Material Return Note

Record equipment returned from hire, including condition checks, so returned stock is accurately reflected back into inventory.

Sales Invoice

Bill customers for equipment or materials sold outright, separate from your standard rental transactions.

Receipt

Receipt Issue receipts for payments and transactions, giving customers proper documentation and keeping your records audit-ready.

Staff Management

Manage staff records, roles, and responsibilities across every branch, and assign employees to specific locations or asset groups for better accountability.

Grows With You

Built to Scale with Your Business

For Single-Branch Operations

Get organized from day one — track assets, manage customers, and generate accurate bills without manual paperwork.

For Multi-Branch Businesses

Centralize control while giving each branch local tracking and reporting. Add new branches as you grow without changing systems.

For Finance Teams

Flexible tax accounting and detailed payment tracking simplify month-end close and audits.

For Operations Teams

Location tracking, history trails, and staff management give day-to-day teams the visibility they need to keep equipment moving efficiently.

Security & Reliability You Can Count On

Your rental data is the backbone of your business. Inventree keeps asset records, financial data, and customer information organized and accessible, with a full history trail so every change is logged and traceable.